Everything Punctulo can do

Built for care, cleaning, and service businesses. Every feature is included in every plan — no add-ons, no surprises.

MobileGPSLivePayrollReportingRotaGDPRDocument
Mobile Clock In / Out

One tap from any smartphone — no hardware needed

Employees clock in and out directly from their personal smartphone using the Punctulo web app. No dedicated device, no PIN machine, no fob. The app works on any modern browser — iOS or Android — and queues punches offline so connectivity issues never cause missed clock-ins.

  • Works on any smartphone browser — no app download required
  • Offline mode: punches queue and sync automatically when back online
  • Supports multiple clocking methods: mobile, QR code, or manager override
  • Instant push notification to manager when an employee clocks in late
GPS Verification & Geofencing

Confirm employees are at the right location when they clock in

When an employee clocks in, Punctulo captures their GPS coordinates and checks them against the geofence you have set for that location. If they are outside the allowed radius, the clock-in is flagged for manager review. GPS data is only collected at the moment of clocking — never during working hours — keeping you fully GDPR compliant.

  • Set a geofence radius (e.g. 100 m) for each of your sites
  • Out-of-bounds clock-ins are flagged automatically — no manual checking
  • Live Map view shows all staff positions at the moment of their last punch
  • GPS tracking is off-clock only — no continuous monitoring, fully GDPR safe
  • QR code site check-in as an alternative for indoor locations with poor GPS
Live Dashboard

See who's in, on break, or absent — right now

The Live Dashboard gives managers a real-time view of every employee's status across all locations. No more calling around to find out who's on site. Filter by location, contract type, or status, and drill into any employee's timecard with a single click.

  • Real-time status: Clocked In, On Break, Not In
  • Filter by location, department, or contract type
  • Click any employee to view their full timecard history
  • Auto-refreshes every 30 seconds — no manual reload needed
  • Mobile-friendly for managers checking in on the go
Payroll Export

One-click export compatible with your payroll software

At the end of each pay period, Punctulo calculates total hours, overtime, and deductions and produces a clean export file. The export is compatible with BrightPay, Sage Payroll, Xero, and any system that accepts CSV or Excel. Pay periods are fully configurable — weekly, fortnightly, or monthly on any date.

  • Exports to CSV and Excel — compatible with BrightPay, Sage, Xero, and more
  • Configurable pay periods: weekly, fortnightly, or monthly on any date
  • Overtime rules applied automatically based on contract hours
  • Includes employee name, hours worked, overtime, and absence summary
  • Manager approval step before export to catch errors before payroll runs
Reporting Suite

10+ reports included as standard — no extra cost

Punctulo ships with a comprehensive set of attendance and compliance reports. From Bradford Factor scores to GPS compliance summaries, every report is filterable by date range, location, and employee. Export any report to PDF or Excel for sharing with clients or HR.

  • Attendance summary: hours worked vs contracted hours per employee
  • Bradford Factor report for absence management
  • GPS compliance report: flagged clock-ins with map view
  • Overtime report: hours over contract by employee and period
  • Rota vs actual: compare scheduled shifts against actual attendance
  • All reports exportable to PDF and Excel
Rota & Shift Management

Build and publish rotas in minutes

Create weekly rotas for your team using the drag-and-drop rota builder. Assign shifts, set locations, and publish to all employees at once. Staff receive an instant notification when their rota is published and can view their upcoming shifts from their phone.

  • Drag-and-drop rota builder for quick scheduling
  • Assign shifts to individuals or roles across multiple locations
  • Publish rota with one click — employees notified instantly
  • Leave requests integrate with the rota to prevent scheduling conflicts
  • Copy previous week's rota as a starting template
GDPR & Compliance

Built for UK data protection requirements from day one

All Punctulo data is stored on UK-based AWS servers. GPS location is captured only at the moment of clocking — never during working hours. Every action in the system is logged in a full audit trail, making it straightforward to respond to Subject Access Requests or HMRC enquiries.

  • UK AWS data residency — no data leaves the UK
  • GPS captured at clock-in only — no continuous tracking
  • Full audit trail: every clock-in, edit, and approval is logged with timestamp
  • Employee self-service portal for viewing own timecards and requesting corrections
  • Data retention controls — set automatic deletion periods per your policy
Document Management

Store and share HR documents securely

Upload contracts, policies, and training certificates to each employee's profile. Set expiry reminders for time-sensitive documents like DBS checks or right-to-work evidence. Employees can acknowledge documents digitally — no printing required.

  • Upload contracts, policies, and certificates per employee
  • Expiry date reminders for DBS checks, right-to-work, and training certificates
  • Digital acknowledgement — employees confirm they have read key documents
  • Bulk upload for company-wide policy updates

Ready to get started?

Free forever for up to 5 employees. No credit card required.

Questions? Contact us or view pricing.